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FringeArts is an equal opportunity employer. FringeArts works to respond to and reflect the diversity of our city. We encourage and support applicants of color for all open positions.

Finance & Admin Associate

Summary: The Finance and Administration Associate is responsible for managing accounts receivables, supervising accounts payables, entering payroll, and assisting with budget reports, as well as customer service and general administrative duties. This position works directly with, and reports to, the Director of Finance and the General Manager

Finance Duties & Responsibilities

  • Reconcile daily ticketing reports with actual cash/checks received
  • Enter daily sales & donations reports into QuickBooks accounting software
  • Prepare bank deposits and take to bank
  • Issue invoices, and track and enter payments for Accounts Receivable
  • Call and collect on past due A/R accounts
  • Supervise Accounts Payable entries into Accounting software
  • Make payments on vendor bills 
  • Collect and enter vendor tax information
  • Arrange petty cash needs for artists
  • Enter payroll allocations in QuickBooks
  • Perform monthly bank, credit card, and petty cash reconciliations
  • Perform monthly event rental reconciliations between QuickBooks and PatronManager 
  • Perform biweekly development reconciliations between QuickBooks and PatronManager
  • Manage A/R and A/P for FringeArts subsidiary accounts
  • Issue monthly invoices for services and utilities subsidiary accounts
  • Coordinate with fundraising team regarding A/R and A/P for Gala event
  • Train and supervise finance intern
  • Assist Finance Director with preparing budget reports
  • Assist Finance Director with preparing financial reports for grants
  • Assist with year-end tax and audit preparations

Administrative Duties & Responsibilities:

  • Greet visitors, buzz them in, meet at door, direct them to appropriate waiting area, meet their hospitality needs and alert appropriate staff members of their arrival
  • Answer general office telephone line and transfer calls
  • Oversee phone system – add and remove lines, update names, train incoming staff on phone website and app, update notification preferences
  • Maintain organizational calendars and awareness of scheduled activity and events in the building in order to maintain an efficient and welcoming environment for visitors
  • Oversee hospitality needs for meetings, luncheons, special occasions, etc
    • Organize communal lunch dessert 
    • Buy and circulate staff birthday cards, intern thank you cards, and staff bday treats 
  • Pick-up, sort, and distribute daily incoming mail to staff
  • Stamp and take mail to off-site mailbox
  • Coordinate incoming and outgoing deliveries- walk building daily searching for packages
  • Call and schedule courier services as needed
  • Sign out petty cash and distribute reimbursements as needed
  • Sign out/in credit card to staff members
  • Monitor inventory and order office supplies for all depts within budgets
  • Organize office storage closet weekly – supplies properly labeled and in correct areas
  • Oversee daily operation of office equipment; arrange for repairs as needed.
    • Assist with copier issues, paper jams, service calls, order toner & waste cartridges
    • Assist with computer or printer issues of staff 
  • Maintain clean and organized kitchen
  • Maintain cleanliness of entire office, make sure floors and desks are clear of boxes
  • Make sure hallway and entryway are clear and items are stored in proper places
  • Make sure Visitor lobby and Conference room are clean and neat 
  • Determine resources needed for seasonal staff (desk space & computers)
  • Assign and clean desks for incoming staff and interns each semester and festival 
  • Take and distribute minutes for Staff Meetings.

Qualification & Requirements

Candidates must have a demonstrated facility for working with numbers, a keen attention to detail and organization, and a high level of critical thinking and problem solving skills. Must be comfortable with databases and have strong MS Office/Excel experience. Knowledge of QuickBooks and Salesforce, a love of puzzles, and an interest in the arts preferred. 

To Apply

Please send a cover letter and resume to HR@fringearts.com. Include job title and applicant name in subject line.

FringeArts Internships

​FringeArts internships offer empirical training for students and emerging professionals whose career interests include performing and visual arts administration, arts production, and all facets of nonprofit administration and management.

Interns of all academic and professional backgrounds are welcome. FringeArts interns support programming, marketing, development, event operations and more. Academic credit may be available. Internships are available year-round on an ongoing basis. Interns are significantly needed before and during our annual 3-week Fringe Festival, presented throughout Philadelphia each September. Interns typically serve approximately 20 hours per week during regular office hours (10-6, M-F), primarily at our Old City offices. Hours are flexible.

For more information or to apply, please contact Internship@FringeArts.com. Applications should include a cover letter and resume, and additional materials where required (see job descriptions below). Applications accepted on a rolling basis. The FringeArts offices are wheelchair accessible and dog-friendly.

Internship Opportunities

FringeArts is an equal opportunity employer. FringeArts works to respond to and reflect the diversity of our city. We encourage and support applicants of color for all open positions. We are now accepting application material for summer internships (May-September).

Financial Arts Management Internship

The Financial Arts Management Intern will work with the Finance Director and the Finance Associate on the daily bookkeeping, budgeting, and administrative needs of the organization.

Responsibilities may include: assist with financial management operations; learn accounting software; assist with accounts payable, account reconciliation, credit card purchases, and petty cash processing; help update budgeting & forecasting spreadsheets; assist with HR paperwork; and scanning and filing vendor documents.

Qualifications: The ideal candidate will be detail oriented and organized, a problem solver, and able to handle multiple projects at once. Must have an affinity for numbers and be comfortable/experienced with excel. Prefer candidates with academic backgrounds in Arts Administration, Business/Management, or Accounting.

Position: 1 open, unpaid internship, available for college credit

Hours: 18-20 hours per week

To Apply: Please email cover letter and resume to internship@fringearts.com. Include internship title in email subject line and in cover letter.

Patron Services & Venue Administration Internship

The Patron and Venue Services Intern will provide administrative support to the Front of House & Grants Manager as well as the General Manager by processing expense forms, familiarizing oneself with patron and building data for grant opportunities, correspondence with potential rental opportunities, updating membership to inquiry outreach organizations and general upkeep of office functionality and building management as well as coordinating FOH staffing and much more!

The internship will take place during the normal business week, Monday through Friday, at the FringeArts Administrative Office, 140 N Columbus Blvd, or remotely as stipulated by current local health guidelines. Although we can be flexible, we prefer work hours to be between 10:00 a.m. to 6:00 p.m.

Responsibilities may include:

The FringeArts VPS intern will gain knowledge in day to day operations of not only a theater, but also a wedding venue, a historical building, grant work, administrative procedures and much more! The VPS intern will learn key skills that can be applied to many arts organizations working environments as well as other event planning operations. They should be a self starter with passion for the arts, patron relationships and overall management. Interns will leave their FringeArts internship with a robust understanding of logistics and operations of an arts organization. 

Responsibilities may include: Data entry, scheduling assistance, helping with building maintenance and general upkeep issues, coordinate and follow up with facility needs. Fielding ticket and membership inquiry calls; assisting with front of house operations at venues; coordinating volunteers for events; other administrative support as needed.

Qualifications: The ideal candidate will be highly organized and detail-oriented, with great customer service and phone skills. Candidates must be enthusiastic, quick moving, quick thinking, and ready to jump in on the often physically demanding needs of the job. Being on your feet, interacting with audience members, and assisting at various venues to produce shows and events are all part of the job. Previous Box Office experience is a plus.

Position: 1 open, unpaid internship, available for college credit

Hours: 20 hours per week preferred. January 9th – May 21st, 12 weeks total: starting and end dates are flexible by a week or so.

To Apply: Please email cover letter and resume to Internship@fringearts.com. Include internship title in email subject line and in cover letter. Applications accepted on a rolling basis. Please note that we’re a dog-friendly office.

Development Internship

The Development Intern will provide administrative support to the Development team by assisting in all aspects of FringeArts fundraising efforts. Working collaboratively across departments, they will gain a clear-eyed understanding of how an arts organization functions and fits within its community as they identify its needs and develop creative and strategic plans to address them.

 Responsibilities may include: Collaborating on engagement strategies for audiences and supporters of FringeArts; processing and acknowledging contributions and event sponsorships; supporting staff in event preparation; assisting with individual, institutional, and corporate prospect research; gathering information and generating materials for grant proposals; researching best practices and creative strategies of peer institutions; investigating alternative avenues for financial support including social media campaigns; communicating with stakeholders and supporters through a variety of media; working with fellow interns on cross-departmental projects.

Qualifications: The ideal candidate will be personable, enthusiastic, and flexible; able to work independently and collaboratively; is a people person; computer savvy with database experience; excellent writing skills; a quick learner who easily adapts to changing priorities and can manage multiple tasks at a time. Preferred candidates will have a background in Communications, English, Theatre, Nonprofit Management and/or Arts Administration and have a demonstrable interest in the performing arts.

Position: 2 open, unpaid internships, available for college credit

Hours: 20 hours per week preferred, with some availability on evenings and weekends.

To Apply: Please email cover letter and resume to internship@fringearts.com. An optional writing sample will also be accepted. Include internship title in email subject line and in cover letter. Applications accepted on a rolling basis.

Graphic Design Internship

The Graphic Design Intern will provide promotional support to the Marketing & Communications department by developing and maintaining the visual identity of FringeArts. Working collaboratively with the Marketing & Communications team, they will be developing promotional materials for both print and digital marketing.

The internship will take place during the normal business week, Monday through Friday, at the FringeArts Administrative Office, 140 N Columbus Blvd, or remotely as stipulated by current local health guidelines. Although we can be flexible, we prefer work hours to be between 10:00 a.m. to 6:00 p.m.

Responsibilities: help maintain and keep consistent the visual identity of FringeArts in both print and web materials. Communicate with local printers and compare quotes. Collaborate with the Development Department on campaign materials. Design Festival-specific badges and signage. Create assets for web and social media. Create print and digital ads. Create and update sponsorship decks. There will be opportunities to work on branding projects, which may include creating new micro-brands, creating brand refreshes, or creating new branding elements for specific festivals and activities.

The FringeArts Graphic Design intern will gain insight into in-house brand management, working within the Marketing team, with opportunities to join meetings with FringeArts’ external design agency. They will work directly with stakeholders across the organization, and gain practical experience in fulfilling design briefs to support the needs of the organization.

Qualifications: The ideal candidate will have training/experience in Adobe Creative Suite (Photoshop, InDesign, Illustrator) and seek a practical application of the creative process of design to communicate organizational messages to audiences. Prefer candidates with academic background or experience in marketing, branding, and/or communication design.

Position: 1 open, unpaid internship, available for college credit

Hours: 20 hours per week preferred. January 9th – May 21st, 12 weeks total: starting and end dates are flexible by a week or so.

To Apply: Please email cover letter, resume, and design portfolio to Internship@fringearts.com. Include internship title in email subject line and in cover letter. Applications accepted on a rolling basis. Please note that we’re a dog-friendly office.

Marketing & Creative Content Internship

The Marketing & Creative Content Intern will provide promotional support for the Marketing & Communications department by engaging new and existing FringeArts audiences. Working collaboratively with the Marketing & Communications team, they will develop and implement strategies to create written and visual content for the FringeArts blog, social media channels, email marketing, web content, and any other necessary channel to support the department’s marketing, PR, and audience engagement efforts.

The internship will take place during the normal business week, Monday through Friday, at the FringeArts Administrative Office, 140 N Columbus Blvd, or remotely as stipulated by current local health guidelines. Although we can be flexible, we prefer work hours to be between 10:00 a.m. to 6:00 p.m. 

Responsibilities may include:

The FringeArts Marketing & Creative Content intern will gain a broad understanding of the  workings of marketing & communications for a performing arts nonprofit. They will gain practical experience in writing/creating content within a brand voice for different contexts including social media, email marketing, and PR. They will learn about creating and implementing marketing & PR plans and schedules to promote a calendar of live events.

Responsibilities will likely include but may not be limited to: attending and documenting FringeArts events, development and management of promotional campaigns, audience & artist research, management of mailings, collateral distribution, special event promotion and assistance, data entry, email building, website updates, marketing collateral editing, community engagement events, and more.

Qualifications: The ideal candidate will have excellent written and verbal communication skills, strong photography and video skills, is self-motivated, and creative. Experience with the Adobe Creative Suite is preferred in addition to some experience or training in promotions and sales. Prefer candidates with academic background or experience in marketing, communications and/or performing arts.

Position: 1 open, unpaid internship, available for college credit

Hours: 20 hours per week is preferred. Occasional weekend hours may be required for documenting promotional events. January 9th – May 21st, 12 weeks total: starting and end dates are flexible by a week or so.

To Apply: Please email cover letter, resume, and writing, photography, and/or video samples to Internship@fringearts.com. Include internship title in email subject line and in cover letter. Applications accepted on a rolling basis. Please note that we’re a dog-friendly office.

Equal Opportunity Policy

FringeArts has been, and remains committed to the principles of equal employment opportunity and nondiscrimination. FringeArts does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, age, gender, gender identity, marital status, sex, sexual orientation, military status, disability, or any other legally protected characteristics, in any of its activities or operations. These activities include, but are not limited to, employment practices; selection of board members, interns, volunteers and vendors; and provision of services. We are committed to providing an inclusive and welcoming environment for all. In keeping with this policy, FringeArts seeks to recruit, hire, train and promote into available jobs the most qualified persons and to administer personnel matters such as compensation, benefits, training, and terminations in accordance with this policy. All employees, board members, interns and volunteers are expected to conduct themselves in the workplace in a manner consistent with this policy.